9 Steps to Sending Your First Marketing Email

9 Steps to Sending Your First Marketing Email

So you’ve built an email list and chosen a software like Active Campaign. Now what? It can be scary getting started with your first email campaign. But it’s not as hard as you think! By following a few steps and suggestions, you will be able to craft your first marketing email. 

Getting Started

  1. Introduce yourself.

    — Give your audience every way they can contact you: Facebook, Instagram, LinkedIn, your website, etc. Start developing the voice you will consistently use in your emails.

  2. Craft a welcome email. 

     — Let subscribers know what they can expect by being on your email list. Sell yourself as an expert in your field. Save this email as a template for future welcome emails. You’ll want to update it as things change within your business. 

  3. Give them an offer.

    — If your readers joined through an opt-in, make sure they receive it. Remember to give more than sell.
     
  4. Write a stellar subject line.

    — Subject lines are more important than you might think. They’re the cover of your book that informs a reader whether or not they want to open your email. You want to entice them to open, and follow through with great email content.
    Read more about the importance of subject lines. 
  5. Be aware of the preview text

    — The first sentence of your email will show up in most inboxes next to the subject line. Make sure the first few words you use are powerful.
     
  6. Write smartly

    — Keep your paragraph lengths short, follow a sensible structure, and include one main idea in each paragraph. Subheads and bullets can break up your email and make it more scannable.
     
  7. Get to know your audience

    — If you haven’t defined your ideal customer, stop everything and do that right now. Seriously, you need to know who you are talking to before you start talking to them. Once you know your target customer, imagine you are speaking directly to them. Be personable and consistent.
     
  8. Calls-to-action

    — Promote action by asking for it. You’ll only get conversions when you are requesting them. What is it you want from your readers? Tell them. Be clear and don’t use all caps or too many exclamation points.
     
  9. Don’t overload with too much content

    — You want to provide good content, but you don’t want to overwhelm your readers. Be careful about how many topics you are covering in your email. It shouldn’t be too sparse, either. Finding the balance of just-enough content will do wonders for your open-rate and continued readership. 
Subject Lines 101: Do’s, Don’ts, and Why They Matter

Subject Lines 101: Do’s, Don’ts, and Why They Matter

Subject lines are so important. People decide whether they will open an email based on the subject line. The content of your emails is important, but the subject line is the ice breaker to start the conversation. 

 

Email Subject Line Essentials: 

 

  1. Personalization
    1. Whenever possible, try addressing each subscriber by name. This can be achieved through your email marketing software (like Active Campaign). A person is more likely to open an email when they see their name. Cater the content for each type of subscriber. 
  2. Urgency 
    1. This essential must be balanced carefully. You can get email opens by expressing urgency. For instance, when a sale is ending you can communicate to your subscribers that time is running out. Be cautious not to overuse these types of email subjects or their effectiveness quickly lessens. 
  3. Offers 
    1. Whether it’s a discount or a freebie, your subscribers will be interested in what you can offer them. Create valuable offers, freebies and discounts for your email list subscribers. 
  4. Relevance 
    1. If someone subscribes to your email list, they want updates on your industry. Be the expert in your field and keep your audience up to date on what is new and changing in your genre. 
  5. Pique curiosity 
    1. Intrigue your readers. Get them thinking, “I wonder what this email is about?” These are the subject lines like, “You wouldn’t believe what this business owner learned on the road.” There are many creative ways to instill this essential in your subject lines. 
  6. Keep it simple, sister 
    1. Short, sweet, and to the point is what you need in a subject line. Firstly, long subject lines get cut off, completely defeating their purpose. Secondly, you don’t want readers losing interest before they even open your message. Think about what is most important to convey, and what words are not necessary. 

 

Do’s

  1. Tell interesting stories 
    1. Use your email subject line to intrigue subscribers into reading your email. Work to convey your message as a storyteller with a beginning, climax, and ending. 
  2. Use the same email sender name
    1. It’s confusing to readers when they get emails from several different addresses within the same company. Have a master email address and stick with it. 
  3. Segment your email list 
    1. This will help with personalization. Organize your email list based on what the subscriber is getting from your business. Not every reader wants the same material and segmenting will help refine the content you send out. 

Don’ts 

  1. Don’t make promises you can’t keep
    1. No matter how badly you want your emails opened, you can’t resort to empty promises. This will guarantee you lose subscribers who are disaffected by mistrust. 
  2. Don’t overuse exclamation points and caps
    1. NOBODY WANTS TO SEE THIS!!!!! in their inbox. We’ve got enough noise in the marketplace, don’t virtually yell at your audience. An occasional exclamation point can be useful, but when overused they very ineffective. 
  3. Don’t use a donotreply address 
    1. Nothing feels more spammy than an email that immediately informs you nobody is listening. Our inboxes are filled with donotreply’s and I bet your eyes gloss over when you see them. 

 

Now that you know some of the email subject headline basics, tell us some of your best ideas or subject lines you’ve seen that draw attention. As you are building your email list and learning how to communicate with your audience, you will understand more about the importance of these subject lines.  

 

You’ll have hits and misses, learn from them both. When you don’t get a lot of opens, look into how you could have worded the subject better. It’s a work in progress and they won’t all be winners. But the more you try, the more you’ll learn, and the better your email subject lines will become.

In case you missed it, find our previous blogs about Email Marketing. We have set this up in a progression so that it will take you step-by-step through all things email marketing.

Spoiler, it’s a LOT! But that is why we are here to help you!

How to Gather & Start an Email List

How to Gather & Start an Email List

If you’ve been following our blog lately (which you definitely should!), you know how important we stress having an email list. In order to gather your list, you need to create and utilize a landing or lead page, create an opt-in or freebie, share that opt-in/freebie, give people a reason to stay on your list, and utilize email marketing software to easily plan your strategies.

 

“Out of all the channels I tested as a marketer, email continually outperforms most of them,” —Neil Patel, Crazy Egg and QuickSprout founder 

 

Create an Opt-In 

 

We talked about opt-ins in our recent Email Marketing blog, but let’s go over the basics. Along with opt-ins, you can also use what is called a freebie or a freemium. This is something you are offering of a $250+ value in exchange for a person’s email address. This could be a PDF full of valuable information, a webinar, a video, a training, or a coupon. 

 

To create an opt-in, you need a landing page or a lead page where people can sign up for your email list. Once someone signs up, you want to immediately provide them with the free item. 

 

Make sure to check out some FAQs we responded to about what makes a valuable opt-in.

 

Share your Opt-In

 

You can create ads, Facebook ads, and other social media ads out of the opt-in you created. This is another great way to get people on your email list. You don’t see an immediate Return on Investment (ROI) from gathering your email list. But once someone is on your list, they’re that much closer to becoming a paying customer. Remember it’s a long game you are playing with your email marketing strategy. 

 

Read about How to Use Facebook to Build your Email List

 

Create a Landing Page 

 

A landing page is a focused page that invites people to sign up to learn more. They’re great for promoting with a clear call-to-action to get people on your email list. There are several landing page builders you can use including Google Sites, Unbounce, Wix, and Instapage. We often use Leadpages, which is great for advertising and selling products/services. 

 

Grow your List Further — Give People a Reason to Join your Email List

 

We recommend starting out with one opt-in to figure out how it works and what you want from it. Once you’ve got the hang of it, you should try coming up with three opt-ins or freebies you can rotate to meet the needs of your ideal customer. 

 

When someone is considering submitting their email address, they’re thinking, “What am I going to get from this?” You want to make sure the answer is very clear for your ideal customer. We’ve all got spam emails filling our inboxes to the brim. Often you think you need the information you’re signing up for, but end up with countless messages you’ll never read. 

 

To avoid becoming an annoyance to inboxes everywhere, make sure you are actually providing relevant, valuable information and material. Give people a reason to stay on your list. Once a person has received their opt-in or freebie, you want them to stay active. Engage them with attention grabbing headlines and emails full of great material. Give them a reason to keep opening your emails! 

 

Of course you’ll want to sell through your email list, but you have to consciously find a balance. We recommend the give, give, give, sell model. You can offer coupons, tips, exclusive perks, and more. 

 

Utilize ActiveCampaign 

 

There are a lot of marketing technologies you can use to maximize your email list’s potential. After using several, we have stuck with ActiveCampaign for years now. It has flexibility, making it easy for businesses of all types to use its features for their own unique needs. 

 

ActiveCampaign has four core elements: 

  • Email Marketing 
  • Marketing Automation 
  • Sales CRM 
  • Customer Messaging 

 

There is a free ActiveCampaign training course you can take. The course goes over: 

  • A step-by-step walkthrough of what you need to set up your account and get ready to send emails
  • Navigating your account, adding addresses in compliance with email laws, and how to get site tracking set up for your website
  • Organizing your contacts, adding new contacts, sorting them into segments based on tags
  • Sending your first campaign and learning about the six types of campaigns you can use
  • Creating automations and figuring out what you can automate 
  • How to create and automate your sales pipelines 

Email is personal, targeted, and purposeful. You have permission to show up in a user’s inbox and communicate with them one-one-one. It really doesn’t matter what kind of business you are in. If you have a website and want visitors to come back as returning customers, then you need to get them on your email list. Mastering the art of email will pay huge dividends for your business in the long run. It is a slow game, but very worth it in the end.

Email Marketing is a marathon, not a sprint

Email Marketing is a marathon, not a sprint

There is a lot to say about what email marketing is and how you can utilize it as a business owner. We went over what email marketing is and why you need it just last week. But what exactly can email marketing do for your business in the long haul? 

 

We’re going to go over some of the many benefits your business will see when effectively running email marketing campaigns. Email marketing is the most reliable and efficient way to reach your audience. Here’s why: 

 

Email Marketing Benefits

 

Strengthen Customer Relationships

Good quality email marketing that is consistent, relevant, and valuable helps you gain the trust of your audience. Your target market wants to hear from you and know you are thinking about them. Email is the best way to update them and communicate news about your business. 

 

Overtime, your audience will develop a kinship with you. They’ll look forward to seeing you in their inboxes because they want to be in the loop and see what new value you are providing. You want your audience to think of you when a problem arises that you have the solution for. 

 

Expertise and Education 

Chances are your audience wants what you have to offer. They want to learn more from you as a trusted authority. Continue to position yourself as an expert through the content you create and share. 

 

Along with updating your customers about company news, promotions, and incoming product, you should also provide some valuable education. Whether you have blogs, videos, podcasts, pamphlets, or exclusive email-only content, your audience will appreciate well-crafted information. When people love your content, they’ll want to see more of it. When they have a question about your area of expertise, they’ll think about you. 

 

Time and Cost Effective

How you spend your time and money as a small business owner is critical. It can be hard knowing where to invest yourself. We want you putting your efforts in the right outlets, and email is one of the best. 

 

Purchasing advertisements can break your budget. Although there are a lot of places you can put your excess funds, as a young business you must be cautious. The time and cost involved in direct mailing campaigns, newspaper ads, online ads, and more continues to increase. 

 

Creating an email marketing campaign isn’t very complicated. Once you get the hang of it, it doesn’t take much time, either. You are able to reach a large group of people in an instant through email. 

 

Increase Brand Recognition 

The more your audience sees your name and appreciates your content, the bigger your brand becomes. Make sure your emails have your brand image and name. Keep your color palette and logo consistent in the template of your emails. You will build credibility as your name continues to be seen while you provide quality content. 

 

Reach and Grow Your Target Market 

Not only are you able to stay in touch with your audience regularly, but you can also reach an even larger group of people through your website opt-ins. You can promote your opt-ins through social media and on your website, on your products and email signature. 

We could go on and on about the benefits of email marketing for your business. Make sure you read about what email marketing is and why you need it. You should have all the tools you need to build your email list and start seeing the benefits of email marketing. 

 

If you re a small business owner that is wanting to learn how to get your business up and running in a community with like-minded entrepreneurs check out our Small Business Accelerator! 

or

Our new FREE resource of the latest marketing trends, business hacks, social media tips, and more! What’s Hot What’s Not is completely free and designed for the self taught business owner that wants to stay ahead of the game!

What Is Email Marketing and Why do you Need it?

What Is Email Marketing and Why do you Need it?

I talk about the importance of email marketing all the time. But what exactly is email marketing? Put simply, it is the process of promoting your business through email. It is a direct marketing strategy that is similar to postal mail, minus the cost of stamps. 

 

Entrepreneurs use email marketing to reach their audience about updates, promotions, and most importantly: to build trust. Ideally, your email list wants to hear from you. The emails might deter a few, but they probably weren’t your ideal customer anyway. 

 

Remember to repel as many as you attract. You won’t win everyone’s hearts. Email marketing is a route to discover dedicated customers and weed out the wishy-washy crowd. 

 

If anyone tells you email marketing is an old, tired method, they probably aren’t utilizing it effectively. When done right, you will see the benefits of this time-proven marketing strategy. Through email marketing, you can reach a larger audience and strengthen your relationship with current customers. 

 

Email is reliable

 

There have been several recent Facebook and Instagram blackouts. You probably know what I’m talking about. Suddenly this tool we always have on hand wasn’t working, and it was incredibly frustrating! Users couldn’t post new content or see images that had been posted. 

 

(Comment below on this blog post about how the recent blackouts affected you). 

 

These blackouts are a great reminder that social media platforms don’t stand the test of time. They could be gone in an instant. Email, on the other hand, has been around since practically the beginning of the internet. As long as we have the internet, we have email. The same can’t be said about Instagram, Facebook, Pinterest, etc. 

 

If you only have a Facebook business page, it’s not enough. You could have 10K followers on Facebook, but if Facebook goes down how will you reach them? 

 

Email marketing is the topmost effective resource for eCommerce businesses, driving traffic and communicating with existing and prospective customers. You have the opportunity to engage with your audience, build brand loyalty, and increase sales. Ultimately, email marketing grows your bottom line. 

 

Using email to market is fairly inexpensive and easy to track compared to other traditional marketing approaches. People on your email list want more information on your business because they purposefully allowed you to send them correspondence. 

 

Getting started: Build an Email List

 

The first step in email marketing is to build an email list. I’ve said it before and I’ll say it again, and again, and again. Email marketing is crucial no matter what business you are in. You need to have an email list. 

 

Take a look Behind the Scenes of Building and Email List

 

Before you start inviting all your email contacts, you should know that you can’t add anyone to your business’s email list who doesn’t opt-in. You have to use an email marketing program like Active Campaign and have an opt-in plan. 

 

Active Campaign and other programs allow you to monitor the emails you send out. You can observe how your subscribers respond and interact with your sent emails. This software tracks analytics like open and bounce rates, click-through rates, and conversions. 

 

Opt-Ins

 

Aptly titled “opt-ins” are forms of consent given by web users to acknowledge they are interested in your services or products. When users opt-in, they are allowing a business to contact them with more information. 

 

Opt-ins aren’t merely a means of being polite, they are required by law. You also must make it simple for people to opt-out — or unsubscribe — if they want off the list.  

 

You have probably seen a lot of opt-ins. These are the little boxes you can check saying you agree to receive emails. Most websites use them, so if you’ve been online, you’ve likely opted into a lot of email lists. There are more unique ways than just checking a box to get potential customers on your lists. 

 

Opt-in forms come in different shapes and sizes. They can be pop-ups on a homepage or landing pages. It’s much easier to build your list when you are offering something valuable. Your landing pages need to have great copy and conversion that will convert followers into email subscribers. 

 

Take a look at our Email Marketing opt-in where we offer free lead magnet ideas and email subjects. Email marketing is great, but you have to get people to open the emails you send. This opt-in offers ideas for email subjects and headlines. We really want you to have all the tools you need to build an email list and effectively use email marketing strategies. 

 

Once you have designed and activated your opt-ins, you can share them on your social media platforms. Although social media isn’t as secure as email, it is an incredible tool when it’s working. Give people as many opportunities as possible to opt-in. 

 

Create an Email Marketing Campaign

 

Once you have your email list, it’s now time to use it. With your email marketing software (like Active Campaign), you can customize the content of your email with the subscriber’s name. You can even send out birthday emails and other personalized content. You have the ability to keep separate lists to send out different promotions and offers based on the audience. 

 

For example, our audience ranges from long-time rural agriculturalists to budding side hustlers. Of course, there can be overlap occasionally. But most often a message we want to communicate to our ag-oriented clients is going to be very different from what we send to aspiring entrepreneurs. 

 

Each email you write isn’t going to resonate with every single subscriber. Break down your list into segments and create different sets of emails for the different groups in your audience. 

 

Once you’ve honed in on who you’re speaking to, you can create sales funnels to guide your followers into purchasing from you. 

 

Give, Give, Give, Sell

 

When someone agrees to be on your email list, you should be providing them with value from the very start. Opt-ins can be useful and educational. Once you have an email list you should continue to provide your audience with more value. For every selling email, there should be about three giving emails that benefit readers. 

 

Answers to FAQs, quotes from blog posts, and creative surveys can add value for subscribers. 

 

Use Calls-to-Action 

 

In every communication with your audience — from emails to Facebook posts to in-person seminars — tell them what you want. You can use CTAs to ask people to attend an event, purchase a product, read an email, or subscribe to your social media platforms. It’s OK to be repetitive since most people aren’t paying very close attention to every email headline or the content within. It takes at least seven times for an internet user to catch the message you’re putting out. 


It sounds simple enough, yet is often forgotten. Every final draft of your emails and posts needs to be checked for CTAs. First, do you have them? Second, are they effective? 

 

CTA Examples: 

 

  • Remember to subscribe to our YouTube channel! 
  • Hop onto our invite link to secure your spot at our event. 
  • Call now to receive your discounted product. 
  • Join us online for our viewing party. 
  • Follow us on Facebook! 

 

Now that you know the basics of email marketing, it’s time to start building that email list and using it wisely! You can read more about Mastering the Art of Email and How to Use Facebook to Build Your Email List

Follow us on Facebook, Instagram, YouTube, and Pinterest

 

Email Marketing

Email Marketing and why your business needs it

Answering your FAQs

Answering your FAQs

We love when our community asks us questions. We wanted to put some of the most asked questions in one spot for your convenience.

What does a valuable opt-in (freebie) do for my business?

Utilizing a valuable opt-in allows you to turn followers into paying customers by getting them off Instagram, Facebook, or Pinterest and giving them a second touch point of contact. Opt-ins give you security by getting people on your email list in case social media were ever to disappear. We are renting our spot on social media; we do not own those followers. When we can get followers off of social media and onto our email list, it takes your relationship to the next level. The know, like, and trust factor is stronger, but also they now are on the email list that I own. A valuable opt-in offers a solution to a pain point of your ideal customer. It allows them to go from follower to being on your email list, which improves the relationship you have, and makes it more likely they will become an ideal customer.

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What does a valuable freebie look like?

This answer is really specific to you and your business. Valuable freebies should have actionable items that your ideal customer can do in the next 30 minutes to move their business forward. The biggest hangup I see is that most business owners use too wide of a range on their ideal customer. Instead of envisioning one person walking into a room, they are either looking at who they’re currently serving or they’re looking at a crowd of people. To make a valuable opt-in, you need to envision one person walking into the room. This is the person who your products/services are best suited for, who may not be the person you are working with today. So who are your products best suited for? The reason we narrow that down so specifically — by age, gender, income, family life, hobbies, etc. — is because what you provide in value to a single mom who is 40 and makes $40K a year is vastly different from what you’d supply a recent college graduate in their early 20s who is recently married with no kids and makes $100K a year. A valuable freebie needs to be something actionable you can give your customer that solves an immediate pain point, something that is keeping them up at night. If you don’t have your ideal customer nailed down, it’s very hard to give a valuable freebie to them. One of our most popular opt-ins is the monthly success guide

How do service-based businesses grow when the service you provide relies specifically on you?

I’m a big believer that we can no longer only trade hours for time. When you’re in a service based industry, you have to outsource. You might not outsource the thing only you can do, but there are a lot of things that someone else can do for you. Someone else can answer the phone, send emails, or post on social media. Someone else can package your product, proofread your product, ask for testimonials, all of these things. If someone else can’t do those, if you’re running all the aspects of your business, someone else can clean your house, do your laundry, cook your meals, watch your kids. It’s very tough to get ahead and to have a booming, successful business when you’re simply trying to trade hours for time. What I encourage my customers to do is to look into affiliate income — income that works while they sleep. Share products you love and get an income from that or join a tribe that helps generate an income. Think about the “one to many method.” How can you change your protocol from one to many? Finally, I recommend doubling your prices. If you feel like you’re running out of time in the day, your prices are certainly not high enough.

FAQs - KRose Marketing

How personal should I get with my business social media to show ‘behind the scenes’?

I say this is the comfort level question. How comfortable are you showing the behind the scenes? I want to remind you is the more your customers know, like, and trust you, the more they see your flaws, the better your business will be. I don’t mean you need to go online tomorrow and post every flaw you have for the world. I don’t recommend that, but your audience wants to know you’re human and you don’t have it all together because that is relatable. Perfection is not obtainable or relatable. When you can show your followers the human side of your business, they will love it. It also allows them to know your “Why.” Why are you doing what you’re doing? If they believe in your “Why” they are going to buy in to your service or product ten times quicker.

How much should I price my product/service?

I can almost guarantee your price is too low. I would like you to double your price tomorrow and see what happens. I discourage you from comparing your prices to your competitors because everyone’s life is very different. I want you to take the hours in the month you want to work. If you want to work 4 days a week and you want to put in 8 hours a day, that is 32 hours a week, and 128 hours in the month. If you want to get paid $55/an hour you can’t just stop there. Now you need to find out the overhead costs — do you have an office? Do you use printer ink? Do you use Active Campaign? Do you have LeadPages? Do you have a designer? Do you use fuel to get to the meetings? Then you have to think about everybody on your team who is going to be interacting with this project. Do you have an onboarding meeting? Do you have a bidding process? Do you have In person meetings? Do you have someone who is reaching out about testimonials? Do you have someone who is going to proofread the work? You need to add up all those hours and calculate in all the fixed-cost expenses for running your business. Figure out how much that all costs per hour in your ideal month. Then you need to add on a profit – 10, 20, 30 percent profit margin. Lastly, you need to add on things you’re not thinking about today. Are you traveling to meet with them? Do you have to stay overnight in a hotel? Add that up. That’s how you price your product and service.

The biggest mistake I see small business owners make is pricing their product at what they want to make in their pocket at the end of the day. But what they forget about is the email service, website, time, bidding process, meetings, the email asking for a testimonial, the design program they’re using. You’ll never be able to scale your business the way you want to because you’ll always be playing catch up. Talent and demand also plays a role in pricing. Your prices are not high enough if you have higher than a 50 percent success rate on your bids. If you get more than 50% of the bids you sent out, you need to raise your prices.

What’s the difference between a Facebook page vs Facebook group?

A Facebook group is more intimate than a Facebook page, but you should start out with a page first. Groups allow you to cultivate more community and welcome new members. We like to see it as the next level. Our page is the first level — let’s get to know KRose — and our KRose Marketing Group is the next level. The beautiful part about a Facebook business page is that you can run Facebook ads. I think every business owner should utilize Facebook ads. You can reach people who are not already following your page. If you have a group, I recommend your group be private because you want to open the doors for people to ask tough questions, and if it’s public, they won’t. On the other hand, in a private group, you’re not reaching new customers, but just preaching to the choir. As a business, it’s really important we are growing. The nice thing about Facebook pages is that you can reach new customers, run ads, and it gives you more scheduling options. I highly recommend every business owner have a Facebook business page. I know Facebook has been cracking down even more than normal on people who are selling on their personal page. If you’re going to have a group, you should post in it frequently. It’s a lot more work than most people realize or are prepared for. It doesn’t do you any good if you just have a Facebook group but aren’t cultivating that community by asking questions and reaching out. Invest time in a page first, then move onto creating a group.

Frequently asked questions - KRose Marketing
How to price products & services - KRose Marketing
Value in opt ins & freebies - KRose Marketing

 

Frequently asked questions - KRose Marketing
Answering your FAQs